Tips for Traveling with Technology
There was a Twitter conversation with Martin McKeay and Jerry Gamblin today talking about how geeks handle traveling with all our technology. Jerry suggested that Martin write a blog post, but I decided to beat him to the punch. 😉 This is part of an upcoming series of posts under the heading of Traveling Skills: The Art of Packing. In this post I’ll describe how and what I pack as a geek who travels with technology, as well as why.
My Travel Kit
These are the pieces of technology I pack with me wherever I go. Basically it’s my laptop, phone, camera, earbuds and a few cables and accessories.
- Apple Macbook Pro, with charger
- iPhone and USB cable
- 16 or 32 GB USB thumb drive
- 8 or 16 GB SD card (can double as a thumb drive in a pinch)
- SD to USB adapter
- Mophie Juice Pack and USB cable (iPhone battery/case)
- Dual USB wall adapter
- Mini dual USB car adapter
- 3-foot 3.5mm male to male audio cable (for car Aux input)
- Nikon prosumer DSLR with Nikkor 18-200mm VR lens (usually, but not always)
- Shure E2c (old mid-grade) earbuds with Comply Tx-100 foam tips
- Fenix E05 flashlight and one non-rechargeable alkaline AAA battery (these last way longer in storage than the rechargeable ones do)
- iPad (usually, but not always)
- Special mention: 3G Internet card (I used to travel with one of these and they’re great, but I don’t anymore)
I like to keep it simple. I keep all the cables and accessories in a clear ziplock bag so I never have to dig too far for things. The earbuds I usually keep in an exterior pocket of my bag or in my pants pocket.
My Support Kit
There are a variety of things I keep at home to support my travel kit. Most importantly are my chargers. The Nikon rarely runs out of juice, so I don’t have to worry about that. I also have extras of the cables and accessories, in case I lose one on the road I’m not without it on my next trip. I also have a battery charger and use rechargeables. They’re a bit more expensive, but worth it in the long run. All these things would be nice to have, but I really don’t use them often enough to justify bringing them along.
That brings me to my first philosophical rule of traveling with technology…
When in Doubt, Leave it Out
Equally as important as what I bring is what I don’t bring all the time. These are things that are either too heavy, or used too infrequently to justify bringing. If I know the job will call for something special then I’ll bring it, but normally I try to leave as much as possible at home.
Most people want to be prepared for whatever situation they may find themselves in. For geeks that means a lot of technical equipment. Phones, laptops, tablets, portable hard drives, external speakers, adapters, cables, chargers, batteries, antennas, and potentially dozens of other “can’t do without” items. And that doesn’t even include clothing, shoes, bags, books, and everything else. But all this stuff gets heavy and odds are you won’t end up using most of it. Here’s what I always ditch.
- Small portable speakers. I have a couple of great pairs, but I don’t use them often, they’re heavy and whenever I go to use them I find the batteries have already died.
- Extra laptop battery. I have replaced the battery once and it may be time to do it again. But I’d rather spend a little extra to have a fresh battery than lug an extra one around for months without needing it.
- Lots of camera lenses. I just use the one. It was more expensive than going with several lenses, but it’s a way more portable option. Plus, I treat my DSLR as a point-and-shoot anyway – I just want to whip it out and start snapping, not mess with lenses and such.
- Battery chargers. I only have one thing that requires a battery and I carry a spare. My DSLR has never run out of juice on me while I was on the road. Even on multi-week trips with hundreds of photos!
- Bigger flashlight or headlamp. I chose this one because it fits on my keychain, is bright and runs on a standard size battery. I don’t use it often and so it’s a compromise as compared with a headlamp or a big maglite or something.
- External hard drive. Do I really need access to 1TB of movies, songs, funny videos, or whatever? No. Do I need to backup everything over the course of a week? No. (See below for backing up on the road.) These things are bulky, require special cables, heavy and hardly ever get used.
- Extra laptop. Even when I was traveling for work and forbidden from doing personal things on my work laptop, I never brought a second one. I found that if my phone and iPad weren’t enough then it could usually wait until I got home. (See the next section for ways around that.)
Here’s a tip from my article on adopting a minimalist packing philosophy: Start packing with absolutely nothing, then ask. If the answer to 3/4 is “yes” then bring it. If not, leave it.
- Do I know it will be difficult, expensive or impossible to buy there?
- Am I positive that I’ll use it as much as I think?
- If I don’t bring it, will my trip be substantially worse?
- Do I use this every day at home?
Consolidate, Standardize and Compromise
Standardize on batteries and cables. Use interchangeable plugs and cables (for example, I have this dual USB adapter) to charge your devices, rather than a specialty one for each device. To the degree you can, get devices that run on standard size batteries so you can just buy new ones rather than having to lug a charger. That also helps in case your proprietary battery dies. And use the same size batteries across devices if you can so you can simplify things.
Ditch point-and-shoot cameras. Annie Leibovitz recommends the iPhone to a point-and-shoot. So do I. They’re way simpler and more portable, and you can share the photos right away. If you don’t like an iPhone, the one you’ve got will probably do just fine. And if not, I’m revoking your geek card. 😉 If you’re a serious photographer there may be no getting around a DSLR, but these days I often leave it at home unless I know I’ll be going somewhere photogenic.
Use the Cloud for everything you can. Yes, cloud security is an issue, but you can find ways around that. Crash Plan or Jungle Disk can replace your portable hard drive for incremental backups. Tablets and smart phones can replace a lot of what you’d need a full size computer for. Google Docs works fairly well for simple editing, and CloudOn is a full-blown Microsoft Office instance accessible through an app. If you ever find yourself seriously in need of a computer, the iPad has apps for that too. Consider LogMeIn to remotely connect back to your desktop at home. Or OnLive Desktop will provide you with a virtual Windows desktop.
Get multiple power adapters, rather than one universal one. They’re usually smaller and easier to pack, plus you don’t have to carry them all if you’re not going everywhere. I bring 2 of these small European plug adapters and one of these multi-plug European plug adapters, as well as a 220/240v power converter (make sure you read up on how to use it) for devices that won’t handle that much voltage.
Have I missed something that you always take with you? Is there a good idea that you want to expand on? Let me know what you think.
ASUS eeepc 1005HA-P Review
I went and grabbed the Asus eeepc 1005HA-P for my upcoming Mystery Trip. It is very light and is quite powerful for its size, though there are some down sides. I’m dual booting Windows XP with Linux Mint as my primary OS and it’s pretty impressive.
The 1005HA-PU1X-BK, as it is officially known, is small in size, lightweight and gets 10.5 hours of battery life! I considered the 1101HA, which has a larger screen and slightly longer (advertised) battery life. But all the reviews said the processor was anemic (1.33GHz) so I decided to stay away and I’m happy with my decision.
That said, this is a very solid and capable netbook. It is built and designed quite well – it looks nice and feels sturdy and refined. The screen tucks behind the keyboard the way Macs do and the body is sleek and comfortable to hold. The system is very responsive and quick compared to the eeepc 900 – the last netbook I used – especially after upgrading it to 2GB of RAM.
I run Linux Mint most of the time and it is pretty well tailored for the eeepc. The current version (Gloria, based on Ubuntu 9.04 Jaunty Jackalope) installs fairly smoothly but, like with much new hardware, my network drivers weren’t loaded out of the box. That was easy enough to fix with these instructions, though, and the next version (based on Karmic Koala) seems to work with the hardware just fine. There is one issue I ran into with the eeepc tray software where the wireless network would drop out fairly often, but that was solved by adding the following line to my /etc/default/eeepc-acpi.local file:
Overall, I am very satisfied with the laptop and am sure it will make a great companion on my trip. I’ll keep you posted on how it works out – starting September 20th.
Here’s how the 1005HA stacks up against other netbooks:
Pros – powerful, long battery, sturdy and polished construction
Cons – hard-to-use trackpad
A note on netbooks
The size of all netbooks, however, has its disadvantages. The 1005HA is best-of-breed in many aspects, though there are inherent weaknesses in this breed. The screen size, though standard to large by netbook standards, is difficult to get used to. I can only see a few lines at a time and some interactive interfaces are too big to fit the 1024×600 screen. A higher resolution would have been MUCH appreciated. The keyboard and trackpad (again, standard to large by netbook standards) are also smaller than I prefer. I’ve got big hands and they are quite squished in the small space. It’s not very comfortable to type for long periods of time. And the processor, fastest available in its class at 1.66GHz, can be a bit sluggish. I can stream TED videos, for example, but sometimes it gets jumpy.